When you click OK, you may get a message warning you that the document currently includes styles that have you just chosen not to allow, and asks if you want to remove them. Again, good for protecting the overall look of the document.
Block Quick Style Set switching – Stops users from changing to a different style set by clicking on the arrow at the bottom right corner under Design | Document Formatting. It’s a good idea to tick this one if you want to protect the overall look of the document. Block Theme or Scheme switching – Prevents users from choosing another theme on the Design tab. Allow AutoFormat to override formatting restrictions – Ticking this box will allow the autoformat options applied under File | Options | Proofing | Autocorrect Options | AutoFormat to override any restrictions set up here. There are three more options at the bottom for you to choose: If you want to create your own set of allowable styles, you can start out by clicking the All or None button to tick all or no styles and then start from there to add or remove the ones you want/don’t want.įor example, if I want very restricted formatting – just three levels of headings and plain body text (Normal style), I will click None to remove all styles, then find the body text and three heading styles, and tick only those ones. Microsoft provides a Recommended Minimum button, which still allows a fairly large set of styles, but removes some of the more obscure or unusual ones. Tick this box and click Settings to open the Formatting Restrictions dialog. This is really useful if you want to keep a consistent look to your document and don’t want people using random styles and formatting. (You can also access this option by going to Review | Restrict Editing.)Īfter you’ve made your choices, remember to click the button Yes, Start Enforcing Protection. When you click on this item, the Restrict Editing sidebar will appear on the right-hand side of the document. Truly force ‘Read Only’ document status. Restrict Editing options let you collaborate on a document more broadly without the risk that important parts will be changed or edits made without a clear reviewing trace. It’s more fine-grained control of what people can do in the document rather than the entire document permissions options we’ve mentioned before. There are options in Word to limit access a document in different ways. 
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